Privacy Policy

Effective Date: 06 April 2026

1. Introduction

This Privacy Policy describes how we collect, use, and protect information when you use our Enterprise Resource Planning (ERP) application ("Service").

By using the Service, you acknowledge that your data may be processed on behalf of your organization and consent to this Privacy Policy.

2. Information We Collect

We collect and process the following categories of information:

• a. Employee & User Information

  • Name, email address, phone number
  • Job role, department, and organizational details
  • Profile information provided by users or administrators

• b. Account & Authentication Data

  • Login credentials (securely managed)
  • Session and authentication-related information

• c. Organizational & Operational Data

  • Internal business data entered into the system
  • Employee records, attendance, and workflow data
  • Documents and files uploaded within the application

• d. Usage Data

  • System activity, logs, and feature usage
  • Interaction with modules and workflows

• e. Technical Data

  • IP address
  • Approximate location data (if enabled or required)
  • Device and browser information
  • System logs for monitoring and debugging

3. How We Use Information

• Provide and maintain ERP functionalities
• Manage employee accounts and role-based access
• Support internal business processes
• Ensure system security
• Monitor usage and improve performance
• Comply with legal requirements

4. Data Ownership & Control

• All data is owned and controlled by the organization using the ERP system.
• Users access data based on their assigned roles.
• Administrators may access data for management purposes.

5. Data Sharing

We do not sell, rent, or trade personal data.

• Service providers (hosting, analytics, auth)
• Organization administrators
• Legal authorities when required

6. Data Security

We implement appropriate security measures including access control, secure storage, and monitoring.

However, no system can guarantee absolute security.

7. Data Retention

Data is retained as required by the organization and applicable laws.

8. User Rights

• Access personal data
• Correct inaccurate data
• Request deletion

9. Third-Party Services

• Cloud hosting (e.g., AWS)
• Authentication providers
• Analytics tools

10. Changes to Policy

We may update this policy. Changes will be posted with an updated date.

11. Contact

Email: hr@leezova.com

See our Terms and Conditions.